Information for sponsored students
Are your fees being paid for by an agency outside of Indiana University? Be sure to keep these things in mind.
Students can be sponsored by an employer, military branch, trust, foreign government, 529 plan.
Know your rights
When we receive a voucher from your sponsor, you’re authorizing the release of any student records that are required for us to invoice your sponsor. You may be asked to provide an authorization for release of confidential information.
Make sure your sponsor pays
Be sure to monitor your university email. A credit on your bursar account does not mean your sponsor has paid. If your sponsor fails to pay by the due date on a bill, you may face a past due balance on your account. It’s your responsibility to prevent late fees from accruing on your account. Contact the Office of the Bursar to discuss payment options if your sponsor hasn’t paid by the due date.
Get what you need for tuition reimbursement
If you’re receiving tuition reimbursement from your employer, you may need to provide a term summary and class schedule to your employer so they can determine your cost per class.
- Download your term summary. Select “Activity by Term,” choose the correct term, and then choose “PDF.”
- Request your transcript.
Veterans Benefits and Transition Act of 2018
Pursuant to the Veterans Benefits and Transition Act of 2018, section 3679 of title 38, United States Code, effective August 1, 2019 IU Indianapolis, IU Columbus, IU McKinney School of Law, IU School of Medicine, IU School of Dentistry and Indiana University Fort Wayne will not impose any penalty, including the assessment of late fees, the denial of access to classes, libraries, or other institutional facilities, or the requirement that a covered individual borrow additional funds, on any covered individual because of the individual’s inability to meet his or her financial obligations to the institution, when the delay is due to the delayed disbursement funding from Department of Veterans Affairs (VA) under Post 9/11 G.I. Bill® (Ch. 33) or Vocational Rehabilitation and Employment (Ch. 31).
The University will not:
- Prevent their enrollment;
- Assess a late penalty fee to;
- Require they secure alternative or additional funding;
- Deny their access to any resources (access to classes, libraries, or other institutional facilities) available to other students who have satisfied their tuition and fee bills to the institution.
Covered Individuals MUST submit the following information to the OVMP in a timely manner:
- Their Certificate of Eligibility OR Statement of Benefits (obtained from the eBenefits website),
- The GI Bill Enrollment Certification, and
- Any other information necessary to their GI Bill certification.
NOTE: A Covered Individual is any individual who is entitled to educational assistance under chapter 31, Vocational Rehabilitation and Employment, or chapter 33, Post-9/11 GI Bill benefits.
Use Post-9/11 GI Bill benefits
Learn how to start the certification process at the Office for Veterans and Military Personnel (OVMP). This office serves IU Columbus, IU Indianapolis, and IUFW students.
During the early stages of the certification process, you may receive a letter stating you won’t receive any funds from the Post-9/11 GI Bill for the academic term you specified. Don’t be alarmed by this message. To ensure that students have ample time to adjust their schedules early in the term, OVMP initially reports only basic enrollment level information to the VA. This ensures that benefit payments are requested only for well-established course schedules.
About your estimated credit
After OVMP has processed your request for enrollment certification, they’ll provide your information to the Office of the Bursar, who will place an estimated Post-9/11 GI Bill credit on your account. This credit serves as a placeholder for the payment the Veterans Administration (VA) will eventually disburse to the university.
The Office of the Bursar uses the estimated credit to ensure that you’re not penalized for outstanding balances that will likely be satisfied by your Post-9/11 GI Bill benefits. The estimated credit process also ensures that any refundable items such as Pell Grants or student loans are disbursed to you in a timely manner.
In most cases, the estimated credit on your account will mirror the payment received from the VA. However, if the estimated credit doesn’t match the payment exactly, the adjustment may create a new balance on your account. In the event that an adjustment is made, the university will contact you via email.
Situations that can cause discrepancies between estimated credit and actual payment
The most common issues that require a credit adjustment are:
- The VA frequently prorates Post-9/11 GI Bill payments due to schedule adjustments after the start of a term. If you add or withdraw from a course after the term starts, it may affect your eligibility.
- Some state-based aid (such as the Frank O’Bannon Grant and the 21st Century Scholars Program) and other military-based financial aid directly affect your Post-9/11 GI Bill payment. Changes to any of these items can lead to Post-9/11 GI Bill payment adjustments
- You may receive prorated payments due to the exhaustion of entitlements.
- Entitlement eligibility errors can cause issues with the benefit estimation process.
